Meeting Agenda and Minutes
Earth Day – Thu 4/24/14 10am-4pm in Sustainability Courtyard with night concert 5-10 (location? keep at SC for now, and consider alternatives if needed later)
SITE MEETING WITH ROXANNE – We can fit at least 41 tents. Zach will compile map and create so we can send in to WCC to finalize space request
- We need to generate a work order with Daylen to request use of electricity, moving of tables/plants, etc. We will need help in the morning to set up and then at 4 to put things back
- Doorae let Andy/Anoi know we will move tables
ADVERTISEMENT (KA LEO/BANNER)
- The big banner will be 18-20 ft x 3 ft – Cali will get a quote from eco-printing store
- $500 for 10 real estate signs along legacy path on week of event – need to think about it
DESIGN UPDATE – Brian will ask art dept for designers, Gary will ask friend to help
BEER GARDEN – Gary will work with SLAM on this – glass dept provide cups to drink out of? Everything should be BYO, so maybe keg?
ASUH FUNDING – DELAYED for 2 weeks, to go through Manoa Sustainability Council instead of Ecology Club
SECURITY – we will hope to get 2 officers for whole day/night ($1000 from ASUH?)
NEED A VOLUNTEER COORDINATOR – thank you Cali!
NEED PARTICIPANT COORDINATOR – thank you Zach!
NEED CALENDAR SUBMISSIONS/Press Release
WE NEED A BUDGET – EQUIPMENT (SOUND SYSTEM), SECURITY, FOOD, ADVERTISING (KA LEO, BANNERS), T-SHIRTS, carbon offsets, ETC – TBD ASAP
EXIT INTERVIEW – Cali can work on this or have a volunteer create one. We can have tablets to have people fill out as theyre leaving (Goal: 100 surveys). This will guide our debrief and help next years planning committee
OTHER THINGS? need to ask Manoa Sustainability Council and other faculty/staff to take shifts for Earth Day/beergarden volunteering
Zach will ask dad for sound system
Doorae followed up with Mike Love and band to see where they want to play